Administrative Assistant (H/F/X)
Published on 25/02/2025
Manpower Luxembourg S.A.
Tasks:
Lending process:
· Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organization of meetings, appointments and business trips for the loan officers and the Head of Division)
· Prepare briefing papers for meetings and business trips
· Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)
· Finalize, distribute and file documents and reports prepared by loan officers
· Handle telephone contacts with clients and follow information flow while loan officers are on mission
· Assist loan officers in updating and organizing contacts Optimization of operating tools and working methods:
· Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division
Teamwork:
· Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives
Qualifications:
· Secondary level education, ideally complemented with a 2-year certification in a relevant field ( secretarial studies, business administration)
· At least 3 years of relevant professional experience in providing administrative support
· Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
· Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
Competencies:
· Strong sense of responsibility and initiative
· Very good organizational skills
· Rigorous and able to meet deadlines and priorities
· Able to draft routine correspondence and edit materials
· Good interpersonal skills
· Excellent team spirit
· Ability to work reliably and accurately under pressure
· Flexibility and availability
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