Administrative assistant M/F
Published on 09/03/2026
Hays Luxembourg
- Luxembourg (Canton), Luxembourg
- Banking
Working time
Type of contract
Professional experience
Educational level
Our client, a prestigious European institution based in Luxembourg, is currently seeking an Administrative Assistant to join one of its divisions on a temporary contract. In this role, the successful candidate will provide key administrative and organisational support to loan officers and contribute to the smooth coordination of projects and operations.
Key Responsibilities
Project Origination Process:
- Assist loan officers in updating and compiling business information and organising professional contacts.
Lending Process:
- Coordinate the administrative aspects of the entire lending process, including monitoring deadlines and organising meetings, appointments, and business trips for loan officers and the Head of Division.
- Prepare briefing documents for meetings and missions.
- Support loan officers throughout the lending process and, where necessary, assist with project follow-up in close coordination with other participating Directorates.
- Finalise, distribute, and file documents and reports prepared by loan officers.
- Manage telephone contacts with clients and ensure the flow of information while loan officers are on mission.
- Assist loan officers in maintaining and organising professional contacts.
Optimisation of Tools and Working Methods:
- Maintain up-to-date statistics and work pipeline tracking, and monitor that procedures are followed during the lending process.
- Input data into the loans database to support the preparation of reports and statistics on the Bank's activities related to the Division.
- Conduct ad hoc research tasks such as internet searches and data presentation.
- Prepare reports and statistical summaries related to the Division's areas of activity.
- Organise meetings, conferences, and internal events.
Teamwork:
- Cooperate closely with other assistants and members of the Department.
- When appropriate, support and train new colleagues on internal procedures and processes.
- Contribute to a positive working environment that facilitates efficient task delivery, smooth information flow, and the achievement of team objectives.
Profile:
- Secondary level education, ideally complemented by a two-year certification in a relevant field (e.g. secretarial studies, business administration).
- At least 3 years of relevant professional experience in administrative support.
- Excellent knowledge of MS Office tools (Word, Excel, PowerPoint).
- Excellent command of English, both written and spoken, and a good command of French. Knowledge of additional European languages such as German would be a strong advantage.
Key Competencies:
- Strong sense of accountability and commitment to delivering results.
- Ability to collaborate effectively and communicate clearly with multiple stakeholders.
- Capacity to contribute to process improvements and innovative ways of working.
- Proven ability to prioritise tasks, meet tight deadlines, and maintain attention to detail.
- High level of integrity and discretion when handling confidential information
