Operations - Administrative Assistant Fr-Eng (M/F)
Published on 13/03/2026
SOFITEX TALENT RECRUITMENT
- Luxembourg-Ville
- Reception / Administration / Office Management
- 4.1k € / month
Working time
Type of contract
Spoken languages
Professional experience
Educational level
Remote working
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an
Operational Assistant Fr-Eng (M/F)
Your tasks:
Provide office support and secretarial assistance in order to contribute to the effective day-to-day operation of the AIFA division and in particular:
-Provide administrative and secretarial assistance in the preparation of notes, presentations and other relevant documents in accordance to the standard of presentation for the different types of notes
- Manage the process of distribution of notes and follow the different deadlines with the authors of the notes - Coordinate the team's time and labour registration, prepare the associated labour cost calculations and liaise with the Bank's central budgeting division
- Follow-up of key deadlines for the projects, notes and reporting of the division
- Manage updating of databases, plan and maintain the electronic archives
- Assist in the preparation and planning for various events (e.g. organising meetings, presentations, seminars, conferences, travel)
- Manage telephone coverage, mail/ document distribution, diary scheduling - Prepare letters and other documents and organise appropriate approvals and signatures
- Finalise, distribute and file documents and reports -Cooperate with the other secretaries and members of the Department; contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objective
PROFIL
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 3 years of relevant professional experience in providing administrative support
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
- Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
This is a great opportunity for a long-term temporary contract (initial contract of 2 months + several extensions)
Salary: level 1 or level 2 , depending on experience (around 3850EUR gross or around 4350EUR gross)
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an
Operational Assistant Fr-Eng (M/F)
Your tasks:
Provide office support and secretarial assistance in order to contribute to the effective day-to-day operation of the AIFA division and in particular:
-Provide administrative and secretarial assistance in the preparation of notes, presentations and other relevant documents in accordance to the standard of presentation for the different types of notes
- Manage the process of distribution of notes and follow the different deadlines with the authors of the notes - Coordinate the team's time and labour registration, prepare the associated labour cost calculations and liaise with the Bank's central budgeting division
- Follow-up of key deadlines for the projects, notes and reporting of the division
- Manage updating of databases, plan and maintain the electronic archives
- Assist in the preparation and planning for various events (e.g. organising meetings, presentations, seminars, conferences, travel)
- Manage telephone coverage, mail/ document distribution, diary scheduling - Prepare letters and other documents and organise appropriate approvals and signatures
- Finalise, distribute and file documents and reports -Cooperate with the other secretaries and members of the Department; contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objective
PROFIL
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 3 years of relevant professional experience in providing administrative support
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
- Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
This is a great opportunity for a long-term temporary contract (initial contract of 2 months + several extensions)
Salary: level 1 or level 2 , depending on experience (around 3850EUR gross or around 4350EUR gross)
