Projects - Administrative Assistant
Published on 01/04/2026
SOFITEX TALENT RECRUITMENT
- Kirchberg
- Reception / Administration / Office Management
- Between 3.7k and 4.5k € / month
Working time
Type of contract
Spoken languages
Professional experience
Educational level
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Projects - Administrative Assistant
Responsibilities :
- Conducting proof-reading, updating and final checks of governing bodies agendas for internal use by PJ DG and DDG;
- Follow-up and monitoring of team members tasks in notes for governing bodies and documents by maintaining division database and updating directorate's database of active notes and related tasks assigned to team members;
- Help create and manage libraries of documents through the advanced use of TEAMS, GED, and effective management of online teams working groups;
- Following up on team members' mission related requests and helping with queries arising from mission related issues;
- Managing shared inboxes and filtering incoming inquiries by redirecting them to relevant team members/ Heads of units for action;
- Proactively participating and proposing updates to procedural aspects for improving efficiency of tasks within the division and department by participating actively in the meetings of the assistants in the SQM Department and contributing to horizontal work streams;
- Replacing other assistants within the division and/or department, if necessary;
- Helping fill and maintain database of PJ-wide requests for new applications.
PROFIL
- Secondary level education, completed with a 2 year certification in a relevant field (secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field
- At least 3 years of relevant professional experience
- Good knowledge of the standard computer tools (Word, Excel, Powerpoint). Knowledge of Serapis and Business Objects would be an advantage
- Excellent knowledge of written and spoken English and good knowledge of French. Knowledge of other EU languages would be an advantage
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,833EUR and 4,338EUR gross per month, depending on experience.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Projects - Administrative Assistant
Responsibilities :
- Conducting proof-reading, updating and final checks of governing bodies agendas for internal use by PJ DG and DDG;
- Follow-up and monitoring of team members tasks in notes for governing bodies and documents by maintaining division database and updating directorate's database of active notes and related tasks assigned to team members;
- Help create and manage libraries of documents through the advanced use of TEAMS, GED, and effective management of online teams working groups;
- Following up on team members' mission related requests and helping with queries arising from mission related issues;
- Managing shared inboxes and filtering incoming inquiries by redirecting them to relevant team members/ Heads of units for action;
- Proactively participating and proposing updates to procedural aspects for improving efficiency of tasks within the division and department by participating actively in the meetings of the assistants in the SQM Department and contributing to horizontal work streams;
- Replacing other assistants within the division and/or department, if necessary;
- Helping fill and maintain database of PJ-wide requests for new applications.
PROFIL
- Secondary level education, completed with a 2 year certification in a relevant field (secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field
- At least 3 years of relevant professional experience
- Good knowledge of the standard computer tools (Word, Excel, Powerpoint). Knowledge of Serapis and Business Objects would be an advantage
- Excellent knowledge of written and spoken English and good knowledge of French. Knowledge of other EU languages would be an advantage
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,833EUR and 4,338EUR gross per month, depending on experience.
