Operational Assistant
Published on 08/02/2026
SOFITEX TALENT RECRUITMENT
- Kirchberg
- Reception / Administration / Office Management
- Between 4.5k and 5k € / month
Working time
Type of contract
Professional experience
Educational level
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Operational Assistant
The Operational Assistant will provide comprehensive operational support and administrative assistance to the Head of Division, Heads of Unit and all division members supporting them in achievement of their duties and objectives. This includes but is not limited to (i) the archiving of documents, (ii) preparing invoices, (iii) distributing incoming mails/digital documents to team members (iv) organisation of meetings (iv) collection of signatures and (v) other administrative tasks.
The assistant will be part of a pool of assistants and will contribute in an autonomous and proactive way to the divisional activities.
S/he will provide operational and administrative support to the Corporate Divisions in PMM, including the following:
- Pro-actively contribute to the maintenance/update of the databases/lists/IT systems relevant for the Corporate Divisions. This entails timely and accurate filing/archiving;
- Distributing incoming mails/digital documents to team members;
- Ensure that staff in the Division respects the established procedures and templates and amend them as required by management;
- Assist HoD/HoUs/Monitoring Officers on specific tasks as required (e.g., preparation of PowerPoint presentations, editing and formatting Notes, preparing meetings, collect signatures, preparing invoices, etc.);
- Collect missing annual reports/Credit Information Packages of corporate counterparts.
PROFIL
- Secondary level education completed, with a 2-year certification in a relevant field (secretarial studies, business administration) or secondary level education completed, with equally qualified experience in a relevant field;
- Minimum 5 years of relevant professional experience;
- Excellent knowledge of the Bank's standard IT tools (particularly Business Objects, and MS Office Tools (Word, Excel, PowerPoint), Knowledge of SharePoint/Notes and EIB's IT tools (Serapis, GED) would be a strong advantage;
- Fluent in English and/or French. Knowledge of other EU languages would be an advantage.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 4,338EUR and 5,117EUR gross per month, depending on experience.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Operational Assistant
The Operational Assistant will provide comprehensive operational support and administrative assistance to the Head of Division, Heads of Unit and all division members supporting them in achievement of their duties and objectives. This includes but is not limited to (i) the archiving of documents, (ii) preparing invoices, (iii) distributing incoming mails/digital documents to team members (iv) organisation of meetings (iv) collection of signatures and (v) other administrative tasks.
The assistant will be part of a pool of assistants and will contribute in an autonomous and proactive way to the divisional activities.
S/he will provide operational and administrative support to the Corporate Divisions in PMM, including the following:
- Pro-actively contribute to the maintenance/update of the databases/lists/IT systems relevant for the Corporate Divisions. This entails timely and accurate filing/archiving;
- Distributing incoming mails/digital documents to team members;
- Ensure that staff in the Division respects the established procedures and templates and amend them as required by management;
- Assist HoD/HoUs/Monitoring Officers on specific tasks as required (e.g., preparation of PowerPoint presentations, editing and formatting Notes, preparing meetings, collect signatures, preparing invoices, etc.);
- Collect missing annual reports/Credit Information Packages of corporate counterparts.
PROFIL
- Secondary level education completed, with a 2-year certification in a relevant field (secretarial studies, business administration) or secondary level education completed, with equally qualified experience in a relevant field;
- Minimum 5 years of relevant professional experience;
- Excellent knowledge of the Bank's standard IT tools (particularly Business Objects, and MS Office Tools (Word, Excel, PowerPoint), Knowledge of SharePoint/Notes and EIB's IT tools (Serapis, GED) would be a strong advantage;
- Fluent in English and/or French. Knowledge of other EU languages would be an advantage.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 4,338EUR and 5,117EUR gross per month, depending on experience.
