Administrative assistant M/F
Published on 10/03/2026
Hays Luxembourg
- Luxembourg (Canton), Luxembourg
- Banking
Working time
Type of contract
Professional experience
Educational level
Have you ever worked as an administrative assistant? Apply !
As an Administrative Assistant for a large European institution, you will play a key supporting role within a dynamic investment team, ensuring smooth coordination throughout the entire investment process. You will assist investment officers, help structure key documentation, and help maintain seamless communication with internal and external stakeholders. Please note that this position is offered as a temporary, fixed‑term contract.
Your Responsibilities:
- You assist investment officers throughout the investment process and in monitoring venture debt and other investment instruments.
- You finalise, distribute, and file documents and reports prepared by investment officers.
- You ensure the administrative coordination of the full investment cycle, including monitoring deadlines, organising meetings, preparing documents, and arranging appointments and business trips.
- You support portfolio management tasks, such as maintaining updated monitoring and reporting files, preparing templates, reports, and presentations.
- You prepare and update pipeline overviews for various country coordination meetings and meetings with VPs, and you maintain the deal priority list.
- You manage telephone contacts with clients and third parties and maintain information flow during missions by investment officers.
- You keep statistics and work plans up to date, ensure adherence to procedures, and input data into the loans database to support the preparation of reports and activity statistics for the countries covered by the unit.
Your Profile:
- You have completed secondary-level education, ideally complemented by a 2‑year certification in a relevant field (e.g., secretarial studies, business administration).
- You bring at least 3 years of relevant experience providing administrative support.
- You possess excellent command of MS Office tools (Word, Excel, PowerPoint).
- You have excellent written and spoken English, along with good command of French. Knowledge of additional European languages, especially German, is a strong advantage.
Your Competencies:
- Ensuring accountability: You hold yourself and others responsible for meeting commitments.
- Collaborating: You build strong partnerships and communicate with agility to meet shared objectives.
- Cultivating innovation: You look for better and smarter ways to contribute to the organisation's success.
- Driving results: You consistently deliver high-quality work, even under tight deadlines, prioritising effectively while maintaining attention to detail.
- Instilling trust: You earn the confidence of others through honesty, integrity, and discretion, especially important when handling sensitive or confidential information.
