Legal Secretary

A leading global law firm, recognized for its expertise in complex sectors and high-profile cases. The firm is committed to diversity, integrity, and excellence, fostering a collaborative and inclusive work culture that has earned it recognition as a "Great Place to Work."

As a Bilingual Legal Secretary, you will provide essential administrative support to lawyers and teams within the firm. Your key responsibilities will include:

• Document Management: Preparing, scanning, filing, and maintaining documents in the firm’s electronic platforms.
• Apostille & Legalization Coordination: Handling requests for document authentication.
• Call & Conference Management: Managing incoming calls and organizing conference calls.
• Correspondence Handling: Processing emails and letters, ensuring they are forwarded or archived as needed.
• Calendar Management: Organizing lawyers’ schedules and appointments via Outlook.
• Time Entry: Recording billable hours in the firm’s tracking system.
• Travel & Expenses: Arranging travel and preparing expense reports.
• Meeting Coordination: Scheduling meetings, booking rooms, and managing necessary equipment and catering.
• Billing Support: Assisting with client billing processes.
• CRM & IT Support: Updating the CRM system and collaborating with IT support for technical needs.
• Office Supplies Management: Ordering office supplies and overseeing general administrative needs.

• Education: Secondary-level education required; university studies are a plus.
• Experience: Minimum of 3 years as a legal secretary, ideally in a law firm in Luxembourg.
• Languages: Fluent in French and English (C1/C2 level); German and Luxembourgish are a plus.

Key Skills

• Strong organizational and interpersonal skills.
• Ability to work independently while being a team player.
• High attention to detail and ability to manage priorities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Willingness to learn new skills and handle multiple tasks simultaneously.

• A dynamic and international environment, allowing you to develop your skills alongside top professionals.
• An inclusive and collaborative workplace, committed to diversity and equal opportunities.
• Recognized as a "Great Place to Work", fostering both professional and personal growth.
• Opportunities for career development within a prestigious firm with exciting global projects.
• Competitive working conditions and an attractive package.

Recruitment Process

1. First interview: Virtual meeting with the HR team in London for an initial introduction to the role and the firm.
2. Second interview: In-person meeting in Luxembourg with the HR Director and a Partner to discuss your background and suitability for the role in more detail.