Team leader - Office of Professorial Affairs

The University | About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University's faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its "international outlook," #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

Professorial appointments and evaluations are a critical aspect of the university's success and reputation. Recruiting high-calibre professorial staff ensures that our institution maintains - and further develops - its high standard of research and education, fostering an environment of academic excellence and innovation. The University has created a new Office of Professorial Affairs to improve its ability to identify, attract and retain top academic talent to our faculties and interdisciplinary centres and build up a robust and strategic framework for planning and managing professorial appointments and evaluations. The mandate of the new office is to support and coordinate the planning and full life cycle of academic recruitment and promotions in interaction with all stakeholders, and to further develop the processes for these and other professorial affairs activities.

We're looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you've come to the right place!

Your Role...

As team leader of the Office of Professorial Affairs, you will work with the senior management and the HR department to set up this new function within the University. You will manage the development, revision and deployment of professorial recruitment strategies for departments and centres and ensure a robust yet agile procedural framework to streamline appointment and evaluation processes.

You will bring specific expertise and be directly responsible for:

• Confirming the workplan for the set-up of the office, by consulting stakeholders (ex. senior management, the HR department), benchmarking with similar functions in other institutions, analysing current activities and audit recommendations
• Coordinating the drafting and reviews of key appointment and evaluation policies and procedures with the top management, internal audit HR department and across services, and ensuring updates of major policies, procedures, tools, and relevant guidelines and templates
• Providing key insight and following up on the academic recruitment strategy and implementing yearly planning processes
• Working alongside deans, directors, the HR department, and recruitment committees to ensure strategy is translated into high-quality recruitment procedures, including pristine document preparation (professorial profiles, recruitment reports) for Board-level discussions
• Overseeing the preparation of rectorate and Board level presentations and public informational documents
• Managing, coaching, and motivating a three-person team in charge of coordinating key procedural steps in appointment and evaluation processes
• Generally ensuring the quality of the team's deliverables, the set-up of reporting mechanisms, and the execution of projects
• Being responsible for troubleshooting and liaising with outside counsel on complex cases requiring special attention in appointment and evaluation processes
• Fostering collaboration with the HR department to achieve shared onboarding objectives

What we expect from you…

• Ability to act as trusted advisor and sparring partner to top management
• PhD or equivalent by work experience is a must
• Significant experience in an academic setting (University or research institute)
• Several years' experience working on themes related to academic or institutional strategy/governance or HR strategy
• Experience in managing, developing, and motivating teams, especially in the creation of a new function
• Fluency in English and French (in written and oral) are mandatory. Good understanding of German and/or Luxembourgish is a strong asset
• Exceptional organizational acumen, ability to communicate and adapt presentation style to different audiences
• Adept project management capabilities, and very good analytical and problem-solving skills with orientation detail
• Keen understanding of process design and development of fit-for-purpose tools
• Team player, able to work in an international, multidisciplinary and multicultural environment

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Team leader
• Job Reference: UOL06592