Administrative assistant EN/FR M/F

Published on 05/03/2025

Working time

Full-time

Type of contract

Fixed-term contract

Spoken languages

Professional experience

Experienced (2-5 years)

Educational level

Bachelor

Our client, a European institution, is looking for an Administrative assistant who speaks english and french fluently. This is a temporary contract.

Key tasks:

Execute standard and some non-standard tasks of an operational process to ensure smooth and timely execution of the company's procedures in own domain
Perform regular controls and monitoring of tasks to ensure compliance with internal procedures
Perform administrative tasks related to the relevant process(es) to maintain proper records/documentation and data quality (e.g. preparation and filing of documents (GED), maintenance of databases)
Provide ad hoc support to the organisational unit (e.g. research, administrative support) to contribute to the smooth running of its daily operations
As may be required, progressively handle complex issues and inquiries, to broaden own process knowledge
Propose improvements and participate in the optimisation of working methods, by notably helping in IT projects and upgrading operational procedures
Interact with internal and external (mainly of comparable level) clients/counterparts to obtain and understand information, as well as exchange good practices
To the extent of own capabilities, ensure back-up of the essential activities of other Operational Assistants during their absence to guarantee business continuity
When needed, ensure integration and on-the-job training of more junior staff, new joiners and trainees

Required Experience:

Minimum 3 years' experience in a secretarial or operational position in a relevant field, with at least 1 year in an operational position
Required Qualification:
Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
At least 3 years of relevant professional experience
Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint)

Language Requirements:

Fluent in English and French and preferably intermediate in another relevant European language