Working time
Type of contract
Educational level
Remote working
We're looking for an Administrative Assistant in order to join our team, in an European Institution in Luxembourg.
Your tasks:
- Timesheet management
- Time entry in the timekeeping management tool
- Management of internal and customer meeting schedules.
- Management of vacations and team attendance
- Scheduling of training courses with the various people involved in the contract (around 100 people), and follow-up with the companies through which the consultants work.
- Follow-up on replacements, prepare meetings, collect CVs, keep job descriptions up to date.
- Management of on-call schedules and team contact points
- Management of team organization chart
Required Skills:
- Excellent verbal and written communication: ability to communicate clearly, accurately, and professionally in all contract-related matters.
- Strong interpersonal skills: capacity to build and maintain positive working relationships with internal teams, clients, and external stakeholders.
- Attention to detail: ability to monitor contract performance with precision, ensuring adherence to requirements and high-quality standards.
- Problem-solving skills: proficiency in identifying potential issues and providing timely, effective solutions.
Your profile:
- Bachelor degree in administration, or related field.
- Fluent in English & French.
- Around 6 years of experience in a similar role.
Our offer:
- An attractive salary package with or without a company car
- 5 additional vacation days each year
- A dedicated training program with personal development plans
- Extra-legal advantages (IT material, banks, ...)
- Regular events with the CTG team : learning lunchs, team buildings, fun events, Xmas, Marathons, ...
- If you like multicultural teams and want to join a company with open communication, then apply right now !
- Please note that a criminal record will be asked for this position
