Operations-Administrative Assistant (M/F)

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Operations - Administrative Assistant (M/F)

The main objective of the Advisory Services (AS) Department is to manage the range and quality of advisory activities offered by the bank, primarily by coordinating the design and delivery of advisory programmes and assignments within the bank's Group and ensuring full alignment with the bank operational objectives.

The role of the Strategy and Business Development Unit is to ensure that advisory activities are developed and promoted within a clear strategic framework and implemented in an efficient way according to the agreed policy, guidelines and processes.

Accountabilities

•             Assist with the management of the Advisory Assignment Review Committee (ARC): regular review of the assignment pipeline, preparation of the agenda for the weekly ARC meeting, coordination with the relevant assignment responsible officers, Heads of Division, Chairmen of the ARC, OPS Advisory Mandate Management and Strategy teams, relevant PJ- or other bank Advisory teams to review the ARC proposals. Ensuring the completeness of the information, compliance with the agreed procedures and documentation of the ARC decisions through the meeting minutes.

•             Collect and process data and information from different relevant sources, in order to maintain the digital OPS Advisory procedures manual up to date.

•             Assist with tasks related to the organisation and delivery of the meetings, working groups, knowledge-sharing and team building events, including support on invitations, attendance tracking, dispatching of relevant documents and materials.

•             Assist with preparation, finalisation and distribution of letters, notes, complex reports, presentations and other Business Relations materials;

•             Perform basic office tasks, such as filing, data entry, processing the emails and requests received;

•             assist with taking and forwarding telephone and other messages, setting up conference calls and video-conferences, handling incoming and outgoing correspondence

•             collect, distribute and manage the information flow in the team to ensure smooth running of activities;

•             support on a day-to-day basis the implementation of processes to assure the good progress of operational activities, reporting and monitoring;

•             provide administrative and organizational assistance to the team.

Profil

Qualifications

-              Certified secondary level education;

-              at least 3 years of relevant professional experience;

-              proficiency in using the Microsoft Office Suite, specifically PowerPoint and Excel;

-              previous experience in editing and proofreading documents, designing and structuring presentations and some information systems;

-              familiarity with basic accounting and reporting principles;

-              experience in banking systems will be considered as an asset;

-              very good knowledge of English.

Competencies

-              sense of responsibility, commitment and motivation;

-              good organisational and time-management skills;

-              capacity to manage divers tasks, prioritise and take initiative;

-              good diplomatic skills and ability to deal with various counterparts;

-              good interpersonal skills, team spirit and client oriented approach;

-              numeracy and attention to detail;

-              precision and accuracy.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3 100 € and 3 250€ gross per month, depending on experience.