Company Secretary

Task Responsibilities:

• Planning and organizing meetings withvarious stakeholders, specifically the Executive Committe and Board of Directors meetings.
• For those meetings, preparing the agenda and coordinating the documentation, followed by sending the documentation to the recipients.
• Drafting minutes of the Executive Committee Board of Directors meetings.
• Maintaining share registers.
• Liaising with the Luxembourg Trade and Companies Register (RCS), notaries, and lawyers when necessary.
• Maintaining statutory records, including registers of members, directors, and secretaries.

Essential Requirements For The Position:

• Experience with the above responsibilities either in a law firm or the legal department for at least 5 years.
• Degree in Law or Business Administration.
• Deep knowledge of Luxembourg Corporate Law.
• Ability to work with a high degree of autonomy.
• Ability to deal sensitively with confidential data.
• Excellent communication skills; verbal, written and presentation with the ability to deal efficiently with different external counterparts.
• Motivated, proactive and flexible individual with the ability to work both autonomously and in a team.
• Highly organized and methodical.
• Skilled at prioritizing tasks and managing workload effectively.
• Fluency in written and spoken English. Fluency in French will be an advantage.
• Advanced knowledge of MS Office (Word, Excel, PowerPoint and Outlook).

Working Conditions:

• A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection
• Permanent Contract, Full time
• Location: HQ, Luxembourg (Sandweiler)
• Travel required: Occasional travel