Payroll & Administration officer

Description

• Data Management: Keep the HR Information System and various databases up to date by recording and updating relevant information.
• Medical Examinations Coordination: Schedule medical examination appointments and handle health insurance affiliations.
• Monthly Payroll Processing: Manage all aspects of the monthly payroll, including new hires, departures, and changes in terms and conditions. Provide instructions to external payroll service providers, review pay slips, and analyze discrepancies.
• Address Payroll Inquiries: Handle all payroll-related queries, such as overtime, reimbursements, and other payment issues.
• Absence Management: Oversee all types of employee absences, including leaves, sickness, and exceptional leave.
• HR Collaboration: Work closely with HR Business Partners and the HR team to resolve individual payroll issues and maintain close cooperation with the Finance department.
• Ensure Payroll Accuracy: Maintain accurate payroll records and generate detailed reports.
• Review Payroll Processes: Regularly review the monthly payroll process to ensure accuracy and compliance.
• External and Internal Requests: Respond to requests from external payroll providers, administrative bodies, and internal and external auditors.
• Compensation and Benefits Monitoring: Assist in monitoring salary reviews, bonus calculations, and interest subsidies.
• Ad Hoc HR Projects: Contribute to various ad hoc projects as required by the HR Manager.

Profile

• Bachelor’s Degree in a Relevant Field: You possess a Bachelor’s degree in a related discipline.
• Experience in HR Administration and Payroll: You have a minimum of 3 years' experience in a role focusing on HR administration and payroll.
• Proven Payroll Expertise: You have a demonstrated history of successfully processing monthly payrolls.
• Strong Numerical Skills and Attention to Detail: You exhibit excellent numerical proficiency and meticulous attention to detail.
• Excellent Organizational Skills: You are highly organized, capable of managing high-pressure situations, and can meet tight deadlines.
• Bilingual in English and French: You are fluent in both written and spoken English and French.
• Knowledge of Legal and Regulatory Standards: You have a thorough understanding of the legal and regulatory frameworks, including Labour Law, Social Security, and Taxation.

Offer