Operational assistant M/F
Published on 05/03/2025
Hays Luxembourg
Working time
Type of contract
Spoken languages
Professional experience
Educational level
Our client, a European institution, is looking for an Administrative Assistant who speaks English and French fluently. This is a temporary contract.
Key Accountabilities:
- Digital Regulatory Database Management: Assist in maintaining and updating the digital regulatory database, available on the SharePoint platform. This includes managing access rights, structuring information displays, inputting data, and improving work processes.
- Operational Support: Provide operational assistance to the Head of Unit and the team with processes and procedures to ensure efficient Unit functioning.
- Document Preparation: Assist in preparing notes, briefings, presentations, and other relevant documents, following established standards for different document types.
- Team Collaboration: Contribute to fostering a positive and collaborative atmosphere within the team and department to ensure timely task implementation and smooth communication.
- Administrative Tasks: Handle other administrative duties and support colleagues during their absence.
The requested sills are:
- Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
- At least 3 years professional experience in an operational or administrative support role;
- Good knowledge and understanding of the Bank's activities, organisational structure, processes and procedures;
- Good knowledge of standard office tools (Word, Excel, PowerPoint, GED, Notes);
- Proof-reading and experience in processes requiring attention for detail and accuracy
- Presentation's skills would be appreciated
- Excellent command of English, both oral and written. A good command of French and additional EU languages would be an advantage
Personal Attributes:
- Discretion, flexibility, and rigor.
- Ability to prioritize and manage multiple tasks simultaneously.
- Excellent attention to detail and accuracy.
