Executive Assistant (F/M)

As an Executive Assistant for our 3 directors, your main responsibility is to support them closely in their everyday duties.

Here is a lost of your day-to-day tasks:

• Performing daily support to our 3 directors, the secretariat and the various departments;
• Preparing and formatting information for internal and external distribution;
• Screen phone calls, open and sort mail, and summarize reports and memos;
• Screen incoming correspondence;
• Review of the travel arrangements organization for the members of the Management and the internal and external guests;
• Meetings and appointments arrangement and providing reminders;
• Developing and carrying out an efficient documentation and filing system;
• Check Invoices IVA;
• Filing of official incoming mail;
• Preparing for meetings: gather documents needed, request KFIs and organizational charts if needed;
• Format letters for the management; send these out per e-mail and via postal mail;
• Business travels inside Luxembourg;
• Order office supplies;
• Organize gift cards & farewell drink for people who retire;
• Organize drinks and food for Kronospan events;
• Organize translation/official translation, apostille and documents from the Notary office;
• Travel organization / management;
• Reports, E-Mails etc;
• Car rental management;
• Any other adhoc administrative tasks.

 Here is an overview of the skills required to be our future Executive Assistant:

• Be fluent in French, German and English;
• Willingness to travel from time to time and to work flexible hours and days;
• You work confidently with the current MS office package;
• You are highly reliable, sociable and know how to work with complex situations;
• You are highly resistant to stress situations and are looking always for solutions.