Senior Personal Assistant (m/f) - Job based in Luxembourg
Published on 05/04/2024
Deloitte Luxembourg
With more than 120 partners and 2,300 employees, Deloitte Luxembourg is one of the Grand Duchy's largest, strongest and oldest professional services firms. For 70 years, our talented teams have been serving clients in various industries delivering high added-value offerings to national and international clients in audit and assurance, consulting, financial advisory, risk advisory, tax, and related services. Deloitte Luxembourg is part of the global Deloitte network.
Join us in enabling a diverse and inclusive environment for all!
Diversity and inclusion bring great value to our profession and community, and build our ability to deliver truly differentiated solutions and experiences to our clients. Deloitte is committed to creating and supporting a culture of inclusion that empowers all of our people to be at their best on both a personal and professional level.
Your future team
- Deliver guidance to two Partners in performing their roles by anticipating requirements and identifying opportunities to act on their behalf. This includes managing complex diaries, arranging travels & meetings and performing administrative tasks
- Provide assistance with all administrative tasks related to the success of the team: meetings and conferences organisation, mail distribution, travel arrangements, business letters preparation, timesheet, holiday and other absences requests
- Provide a first point of contact to a wide range of internal and external clients, dealing with confidential queries and building relationships whilst enhancing client facing activities
- Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures
- Participate in project coordination, ensuring that all project members are updated with the most recent meeting minutes, action points, schedules and reports
- Be responsible for research and production of documents as required using internal databases, Internet & publications
- Organise informal team events and manage budget
- Support with any ad hoc requests
We want to hear from you! Join us and...
- Develop your competencies with a tailor-made training plan
- Be offered a complementary health insurance, conciergerie services, car leasing possibilities and much more
- Enjoy and promote diversity in our multicultural teams
Your skills
- University or Bachelor's degree in administrative related field,
- 5-7 years of previous experience as an executive/personal assistant
- Customer focused with excellent social skills and a professional approach at all times,
- Demonstrated self-started, creative with strong "can-do" attitude,
- Proactive with excellent organisational and time management skills with the ability to deliver a high quality of work within tight deadlines,
- Ability to work and communicate effectively with a variety of personalities including senior level executives,
- Able to maintain a high level of integrity and discretion in handling confidential information,
- Advanced level of proficidency in Ms officer products (Word, Excel, Powepoint, Outlook)
- Very good level of English and French. Knowledge of German or Luxembourgish will be considered as an asset.