Legal & Billing Assistant
Published on 23/04/2024
Le Grand & Associates
- Luxembourg-Ville
- Legal
- Reception / Administration / Office Management
- Between 40k and 50k € / year
Description :
Our client, an independent & dedicated law firm is seeking an experienced Legal & Billing Assistant. You will play a crucial role in the firm's continious expansion and work closely with the lawyers working under different law regulations.
Your Responsibilities :
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Manage front-desk operations, including reception duties, handling telephone calls, managing correspondence, and overseeing meeting room bookings.
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Provide comprehensive administrative support, including document creation, typing, formatting, copying, filing, and archiving.
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Arrange and coordinate meetings and business travel arrangements.
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Oversee office management tasks and liaise with suppliers to ensure smooth operations (such as managing office supplies, maintaining office cleanliness and functionality, addressing IT issues, and reporting repairs).
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Maintain and update databases and contact lists using Excel and Outlook.
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Assist in the invoicing process using the Avonca system, including preparing and sending invoices, recording time, disbursements, and expenses.
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Contribute to the Anti-Money Laundering (AML) and Know Your Customer (KYC) processes.
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Support marketing activities, including organizing events and conferences, managing mailings, preparing marketing materials, and assisting with digital communications.
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Collaborate effectively within a team environment and closely coordinate with other team members.
Requirements :
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At least 3 years experience in a law firm.
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You hold a bachelor's degree in a relevant field.
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You have a proficiency in both written and spoken French and English. Any other languages is an asset.
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You master the tools of Microsoft Office.
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You exhibit strong organizational skills, attention to detail, reliability, and proactive initiative, along with demonstrating adaptability and resilience in challenging situations.
The offer :
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An environment where individuals find a human scale where positive communication, feedback, and initiatives are encouraged.
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Interesting, diversified, and stimulating challenges.
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A unique opportunity to develop both your personal and professional skills.
If you are interested in applying for this job, please send your CV to legal.lux@legrand-associates.com or call +352.20.88.12.80
