Study Programme Administrator - 50%

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The University of Luxembourg Competence Centre (ULCC) supports the University's mission in academic continuing education, staff development and training for Luxembourg, with strong expertise in digital learning.

Reporting to the future Head of ULCC, the Study Programme Administrator will ensure the smooth delivery of study programmes by providing administrative, organizational and coordination support. Working with Programme Directors, Study Programme Administrators and central services, the role contributes to planning, execution and follow‑up of programme activities.

Your role

• Collaborating closely with Programme Directors on teaching modules, exam organization and programme planning
• Providing day‑to‑day administrative support for study programmes, e.g. planning, scheduling, system updates, events, ensuring smooth coordination with the various units involved
• Managing course and student data, e.g. courses, grades, ECTS, internships, study progress, with accuracy and anticipation
• Supporting the organization of exams such as rooms, documents, procedures, follow‑up
• Advising students and teachers on administrative and organizational matters such as admissions, applications, exams, graduation, internships
• Acting as a first contact point for students, including those with specific needs, and referring cases when required
• Collaborating and coordinating with internal and external partners for legal internships, mobility (IRO) and programme activities (external partners)
• Updating university platforms, e.g. Moodle, ACME, and supporting/attending promotional events such as open days, fairs, workshops
• Ensuring compliance with procedures and quality standards, e.g., correct constitution of exam committees, and contributing to reporting. Participating in the invoice validation process through verification of mission details, in alignment with institutional workflows
• Identifying opportunities for process improvement by proactively spotting needs and facilitating collaboration across departments
• Performing general secretarial tasks and providing ad hoc support to colleagues

Your profile

• University degree - Bac +2/3
• At least 3 years of administrative or coordination experience
• Strong organizational skills, accuracy and attention to detail
• Ability to manage multiple tasks independently
• Confident MS Office user: familiarity with digital platforms like Moodle is a plus
• Excellent communication and interpersonal skills; diplomatic and service‑oriented
• Team‑minded, reliable, proactive and flexible
• Fluency in English and good command of French is required; German is an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Part Time 20.0 Hours per Week
• Location: Belval Campus
• Internal Title: Study programme administrator
• Job Reference: UOL08001

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