Operations - Administrative Assistant (M/F)
Published on 10/03/2026
SOFITEX TALENT RECRUITMENT
- Luxembourg-Ville
- Reception / Administration / Office Management
- Between 3.7k and 4.1k € / month
Working time
Type of contract
Professional experience
Educational level
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Operations - Administrative Assistant (M/F)
Accountabilities
- Assist the investment officers during the investment process and in monitoring of venture debt and other instruments investments.
- Finalise, distribute and file documents and reports prepared by investment officers.
- Oversee the administrative coordination of the whole investment process (monitoring of deadlines, organisation of meetings, preparation of documents, appointments and business trips for the investment officers).
- Support in LSB portfolio management including maintenance of up to date monitoring and reporting files, preparation of templates and reports, preparation of presentations etc.
- Preparation and update of pipeline overviews for divers country coordination meetings and meetings with the VPs, regular updates of the deal priority list for the coordination meetings with the services.
- Handle telephone contacts with clients and other 3rd parties and follow project information flow while investment officers are on mission.
- Keep statistics and work plan up-to-date; monitor that procedures are followed during the investment process; input data in the loans database in view of the preparation of reports and statistics on the Bank's activity in countries covered by the Unit.
PROFIL
Qualifications
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 3 years of relevant professional experience in providing administrative support
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
- Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
Competencies
- Ensuring accountability: Holding yourself and others accountable to meet commitments.
- Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role.
- Cultivating innovation: Creating new and better ways for the organisation to be successful.
- Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail - Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity. This role especially requires a capacity to handle sensitive information of confidential nature
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,800EUR and 4,100EUR gross per month, depending on experience.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: Operations - Administrative Assistant (M/F)
Accountabilities
- Assist the investment officers during the investment process and in monitoring of venture debt and other instruments investments.
- Finalise, distribute and file documents and reports prepared by investment officers.
- Oversee the administrative coordination of the whole investment process (monitoring of deadlines, organisation of meetings, preparation of documents, appointments and business trips for the investment officers).
- Support in LSB portfolio management including maintenance of up to date monitoring and reporting files, preparation of templates and reports, preparation of presentations etc.
- Preparation and update of pipeline overviews for divers country coordination meetings and meetings with the VPs, regular updates of the deal priority list for the coordination meetings with the services.
- Handle telephone contacts with clients and other 3rd parties and follow project information flow while investment officers are on mission.
- Keep statistics and work plan up-to-date; monitor that procedures are followed during the investment process; input data in the loans database in view of the preparation of reports and statistics on the Bank's activity in countries covered by the Unit.
PROFIL
Qualifications
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 3 years of relevant professional experience in providing administrative support
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
- Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
Competencies
- Ensuring accountability: Holding yourself and others accountable to meet commitments.
- Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role.
- Cultivating innovation: Creating new and better ways for the organisation to be successful.
- Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail - Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity. This role especially requires a capacity to handle sensitive information of confidential nature
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,800EUR and 4,100EUR gross per month, depending on experience.
