Operations - Administrative Assistant
Published on 10/03/2026
SOFITEX TALENT RECRUITMENT
- L-2950
- Reception / Administration / Office Management
- Between 3.7k and 4.5k € / month
Working time
Type of contract
Spoken languages
Professional experience
Educational level
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Operations - Administrative Assistant
Projects origination process:
- Assist loan officers in updating and compiling business information and organising contacts. Lending process:
- Handle the administrative coordination of the whole lending process (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division).
- Prepare briefing papers for meetings and business trips.
- Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process).
- Finalise, distribute and file documents and reports prepared by loan officers.
- Handle telephone contacts with clients and follow information flow while loan officers are on mission.
- Assist loan officers in updating and organising contacts.
Optimisation of operating tools and working methods:- Keep statistics and work pipeline up -to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank's activity for the operations covered by the Division.
- Undertake ad hoc research tasks such as Internet searches and data presentation. Prepare reports and statistics in the areas covered by the Division.
- Organise meetings and conferences.
Teamwork:
- Cooperate with the other secretaries and members of the Department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives.
PROFIL
Qualifications
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 3 years of relevant professional experience in providing administrative support
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
- Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,800EUR and 4,350EUR gross per month, depending on experience.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Operations - Administrative Assistant
Projects origination process:
- Assist loan officers in updating and compiling business information and organising contacts. Lending process:
- Handle the administrative coordination of the whole lending process (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division).
- Prepare briefing papers for meetings and business trips.
- Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process).
- Finalise, distribute and file documents and reports prepared by loan officers.
- Handle telephone contacts with clients and follow information flow while loan officers are on mission.
- Assist loan officers in updating and organising contacts.
Optimisation of operating tools and working methods:- Keep statistics and work pipeline up -to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank's activity for the operations covered by the Division.
- Undertake ad hoc research tasks such as Internet searches and data presentation. Prepare reports and statistics in the areas covered by the Division.
- Organise meetings and conferences.
Teamwork:
- Cooperate with the other secretaries and members of the Department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives.
PROFIL
Qualifications
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
- At least 3 years of relevant professional experience in providing administrative support
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
- Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3,800EUR and 4,350EUR gross per month, depending on experience.
