Recruitment Administrative Assistant (m/f)

ARHS Group, part of Accenture, is looking for a Junior/Medium level Recruitment Administrative Assistant (m/f) to strengthen our internal recruitment department in Luxembourg.

If you are naturally process-oriented person: checklists, structure, and clean workflows make you happy, this opportunity is a good fit for you 😊

THE WORK:

• Support the recruitment team by handling administrative tasks throughout the hiring lifecycle.
• Assist with interview coordination: scheduling, sending invitations.
• Contribute to candidate management activities such as updating our ATS and tracking pipelines.
• Draft and prepare job offers, contract documents, and internal approval forms.
• Take accurate meeting notes and prepare clear, structured meeting minutes for internal records and follow-up actions.
• Ensure the smooth flow of recruitment processes by maintaining accurate and well-organized documentation.
• Help with pre-screening activities (basic CV review, candidate sourcing support) depending on your interest and development.
• Collaborate with recruiters, HR partners, and hiring managers.

The work location for this role is an ARHS – Part of Accenture office in Belval, Luxembourg.

Our roles require in-person time to encourage collaboration, learning, and relationship-building with clients, colleagues, and communities. As an employer, we will be as flexible as possible to support your specific work/life needs.

HERE’S WHAT YOU’LL NEED:

• Bachelor’s or Master’s degree in Human Resources, Administration, Business, Project Management, or a related field.
• 1–3 years of experience in HR, administration, recruitment support, or coordination roles.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Believing that formatting, punctuation, and structure in emails and documents actually matter (because they do).
• Process-oriented mindset and ability to follow structured procedures.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfortable using digital tools and learning new systems (ATS, collaboration tools).
• Excellent communication and collaboration skills with a positive, proactive attitude.
• Ability to multitask and manage priorities in a dynamic environment.
• Fluency in English and French (both written and spoken).

WHAT´S IN IT FOR YOU?

• You’ll be part of a mid-size team that enjoys working together and supports each other. We work at a fast pace, but we keep things open and collaborative.
• There’s a lot of trust here. No micromanaging — just clear goals and teamwork. You’ll have the freedom to manage your work your way, while staying closely connected with the team.
• If you like staying busy, having ownership over your work, and being around people who actually enjoy being a team — you’ll feel comfortable here.