Administrative Assistant - European Institution

Our client, a Investment bank based in Luxembourg is looking for its future Administrative Assistant for their Operations department.

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Collect, update, and organise business information and contact details for loan officers.
• Provide administrative support throughout the lending process from start to finish.
• Track deadlines and ensure all tasks are completed on time.
• Organise meetings, appointments, and business trips for loan officers and the Head of Division.
• Prepare briefing materials for meetings and trips.
• Assist in project follow-ups and coordinate with other teams as needed.
• Finalise, distribute, and file documents and reports.
• Manage phone calls with clients and maintain smooth information flow when loan officers are away.
• Keep statistics and work pipelines up to date.
• Ensure internal procedures are followed during the lending process.
• Input and maintain data in the loan database for reporting and statistics.
• Conduct ad-hoc research and prepare reports and presentations.
• Organise internal meetings, events, and conferences.
• Work closely with other administrative staff and department members.
• Support and train new colleagues on internal procedures when needed.
• Contribute to a positive and collaborative work environment to help the team achieve objectives efficiently.

Your profile :

• Education and Experience:
• Secondary school diploma, ideally with a 2-year certificate in secretarial studies, business administration, or a similar field.
• At least 3 years of experience in administrative support.
• Strong knowledge of MS Office (Word, Excel, PowerPoint).
• Excellent written and spoken English; good command of French. Knowledge of German or other European languages is an advantage.

Key Competencies:

• Accountability: Take responsibility for your work and ensure commitments are met.
• Collaboration: Build strong working relationships and communicate clearly.
• Innovation: Suggest and implement ways to improve processes and tools.
• Results-oriented: Prioritise tasks, manage tight deadlines, and maintain attention to detail.
• Trustworthiness: Handle sensitive and confidential information with professionalism.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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