Administrative and legal assistant M/F Expired

Published on 01/04/2025

Working time

Type of contract

Professional experience

Educational level

Our client, a European Institution is looking for an Administrative Assistant who speaks English fluently. This is a temporary contract.

Responsibilities :

Assist in the accurate preparation of original legal documents as well as in the finalisation, signing, and administration of contractual documentation.
Provide general secretarial support and administrative tasks to the Division, including organisation of meetings and managing calendars.
Prepare draft correspondence on various topics, assist in the accurate preparation, finalisation and distribution of letters, notes and presentations.
Take care of the complex legal document management for equity transactions and mandates.
Ensure administrative support on all contractual documentation in collaboration with the Division's lawyers, including processing of originals, filing, follow-up with counterparts and internal clients.
Collect all necessary information to assist lawyers in the preparation of new contracts and other documents.
Prepare, organise and manage the electronic signature process of legal documents.
Assist in the preparation of business trips and follow-up related expense-reports.

Qualifications :

Certified secondary-level education complemented with a 2-year certification in a relevant field (secretarial training or other).
At least three (3) years' relevant professional experience (i.e. in similar or related tasks).
Prior experience acquired as secretary/administrative assistant in a law firm, corporate legal function, or any other legal environment.
Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), familiarity with Electronic Signature platforms (DocuSign and EUSign), and Electronic Documents Management tools (M-Files).
Excellent knowledge of English (oral and written). Knowledge of any other European languages would be an advantage.