Administrative Assistant Fr-En (M/F)
Published on 31/10/2025
SOFITEX TALENT RECRUITMENT
Working time
Type of contract
Remote working
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
Administrative Assistant (M/F)
The Assistant will support the division’s teams in administrative and operational activities:
- Provide administrative assistance alongside the current assistant in place to support the strategy and coordination team as well as the IFS Unit as required:
- Coordination/organisation of meetings;
- Structuring, filing and archiving in GED, SharePoint and Smartsite;
- Updates and publications on the Intranet;
- Support the Unit in the administration of TA operations in particular project planning, data collection, correspondence to clients, follow-up of progress meetings;
- Support the Unit on internal coordination including follow up of internal processes (incl. non objections, archiving),
- Input into the relevant data systems and support for approval processes (ASApp, ASSC, MC Notes, external committees);
- If required, help the IFS team to manage the internal and external communication activities related to TA operations.
Votre profil
- Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) ;
- At least 3 years of relevant professional experience in providing administrative support;
- Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint);
- Excellent knowledge of written and spoken English and a good command of French;
- Knowledge of other European languages would be a significant advantage.
Competencies
- Strong sense of responsibility and initiative;
- Very good organisational skills;
- Rigorous and able to meet deadlines and priorities;
- Able to draft routine correspondence and edit materials;
- Good interpersonal skills;
- Excellent team spirit;
- Ability to work reliably and accurately under pressure;
- Flexibility and availability
This is an opportunity for a long term temporary contract, to start asap
