Logistics Coordinator

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Your role

As part of the Facility Management department, you will be a key player in:

• Organization, support and implementation of internal events
• Organization, coordination, and execution of moves
• Planning, support, and execution of inventory assessments

More precisely you will:

• Provide logistic management of large and small-scale events by ensuring preparations and the smooth running of operations, working in close collaboration with the operational teams and communication
• Prepare, organize and support moves within the various sites and buildings of the University, working in close collaboration with internal and external stakeholders
• Prepare, organize and support regular inventories of the assets of the University (furniture, infrastructure, scientific equipment), including monitoring execution by internal and external service providers

Internal job category: Administrator

Your profile

• A University degree (Bac+2 or equivalent) in logistics, equipment management, administration or an equivalent field
• Proven experience (at least 2 years) in logistics and move coordination, ideally in complex environments
• Master standard Microsoft Office applications and ideally inventory software (Quarks, Archibus)
• Ability to work effectively and collaboratively with strong presentation and interpersonal skills
• Ability to be autonomous and proactive, as well as to adapt to priority or need changes
• Class B driving license
• Proficiency in English and French. German and/or Luxembourgish will be considered as an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Administrator
• Job Reference: UOL07232

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