Project Officer in Post-Award Management

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

The Project Officer will strengthen the team of grant managers at FSTM. Reporting to the team leader, the PO will actively support project management for FSTM projects, with a strong focus on EU-funded projects. The successful candidate will primarily be involved in the post-award phase of grant management, contributing to project execution and coordination. The candidate will work closely with the Grant Management team, grant project teams, and faculty financial controllers to ensure smooth and efficient project implementation.

Main respnsabilities:

• Provide project management support during the execution phase of research projects, including coordination of administrative (including financial management) needs in collaboration with research teams
• Ensure efficient and proactive follow-up of ongoing projects, contributing to high-quality project management standards
• Support the University of Luxembourg team in project reporting and follow-up, including:
  • Monitoring project expenses and supporting project partners throughout the reporting process
  • Completing reporting templates and forms required by funding bodies
  • Drafting project deliverables and coordinating their final submission to the lead partner and/or funder
  • Prepare documents/communication/emails required to exchange with partners/project members

Your profile

• A master's or equivalent in one of the scientific disciplines of the University
• A proven track record in project management in EU projects with minimum 4 years of experience in leading projects will be considered a strong asset
• Minimum 4 years of proven experience in research project management, especially for EU projects
• IT savviness will be considered an asset, to support automation of financial and reporting processes
• Ability to coordinate and support teams, build trust and develop know-how
• Team-oriented and comfortable with internationality & multidisciplinary
• Excellent command of English and fluency in French
• Open-minded, proactive, able to multitask and flexible
• Welcoming and service-oriented attitude
• Curious and able to adapt to the ever-changing world of research management

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Project officer
• Job Reference: UOL07961

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