Administrative support for finance

The University | About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University's faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its "international outlook," #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The Faculty of Humanities, Education and Social Sciences (FHSE) brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed.

The faculty's research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society. The FHSE offers six Bachelor and twenty Master degrees and a doctoral school providing students with the necessary knowledge and high-qualified skills to succeed in their future career.

Your Role...

The Administrative staff will be in charge of teaching budget administration at FHSE Finance Team at Deanery level.

• General administrative support, tasks within standards procedures
• Purchase orders, follow-up and verifying invoices, travel expenses, etc.
• Tracking & monitoring budgets for the doctoral school and study Programmes
• Support the preparation of budget for teaching programme with the Administrator
• Communication with internal and external stakeholder
• Centralizes all adjunct teaching staff admin procedures and liaising with the legal dept of the UL

What we expect from you…

• 1 years of relevant working experience as an Administrative Assistant
• Higher vocational certificate or diploma or equivalent by experience
• Sense for organization and detail, rigorous
• IT skills : EXCEL, WORD, SAP/fiori is an asset
• Flexibility to react to urgencies and to interact with a large variety of people
• Strong service-oriented, problem-solving mindset, can do attitude
• Diplomacy and communication skills
• Professional and collegial, reliable
• Business English and French, knowledge in German is an asset

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Internal Title: Administrative assistant
• Job Reference: UOL06313