Group Information Systems - Administrative Assistant (M/F)

About us

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

Administrative Assistant (M/F)

The Administrative assistant will work in close cooperation with a team of professionals and other administrative/operational assistants.

• Assist with general secretarial duties and administrative tasks, including organising meeting, events (booking meeting rooms and refreshments, requesting visitor access).

• Assist with updating and archiving of documents.

• Assist with the creation of new Cercle clubs, manage club membership requests, and maintain ongoing interactions with the existing clubs. Monitor the reliability of statistics on Cercle memberships.

• Provide support with the Cercle Administration (ex. Committee meetings, AGM) and administrative support to the Cercle Executive Committee.

• Support the implementation of general Cercle actions and policies by working closely with the Senior Cercle Administrator.

• Assist with the organisation of specific events (ex. Cercle Open Day, Arts Exhibitions).

• Ensure back-up of Senior Cercle Administrator and Operational Assistant during their absence to guarantee business continuity of Cercle office if/when necessary.

Profile

• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field.

• At least 3 years' experience in an administrative support role;

• Excellent written and verbal communication skills in English. Good knowledge of another EU language would be an advantage. Ability to write clear and concise messages.

• Ability to work well under limited supervision and serve as a back-up to Cercle Administrator and Operational Assistant;

• Proactive and good at taking initiative;

• Thorough knowledge of advanced functions of the standard office tools, notably Excel, Word, PowerPoint, Outlook etc;

• Strong organisational and planning skills;

• Very good interpersonal skills.

Competencies:

• Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.

• Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.

• Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.

• Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.

First temporary contract of 2 months considering as a trial period and then some extensions (1 year maximum).

Salary range beetween 3833€ and 4338€ gross per month, depending of relevant experiences.