Timesheet manager M/F
Published on 18/02/2026
Hays Luxembourg
Working time
Type of contract
Spoken languages
Professional experience
Educational level
Our client, a European institution, is looking for an Operational Assistant who is going to manage timesheets. This temporary assignment starts as soon as possible.
Responsibilities :
- Monitor and follow up on timesheet submissions in line with internal policy.
- Support the maintenance of the time‑tracking platform by updating codes, performing basic checks, and escalating issues with IT when needed.
- Review timesheet entries for completeness and accuracy and flag inconsistencies to senior team members.
- Assist in compiling timesheet data and generating analytical reports that contribute to cost allocation and internal analysis.
- Provide first‑level support to employees on timesheet policies and system use, including basic troubleshooting.
- Contribute to the standardisation of procedures and help identify areas for process simplification or practical improvements.
Qualifications:
- Certified secondary level education.
- A minimum of 3 years of experience in administrative, financial, or data processing support roles.
- Any additional certifications indicating specialisation would be an advantage.
- Excellent knowledge of English, both spoken and written. Knowledge of other EU languages would be an advantage.
- Excellent knowledge of standard computer tools and M365 tools (particularly Excel, PowerBI would be an advantage).
- Basic knowledge of PeopleSoft or similar administrative systems is an advantage.
Competencies
- Strong attention to detail and good analytical capabilities.
- Good interpersonal skills, service‑oriented attitude, and ability to work collaboratively.
- Organised, reliable, and able to manage routine tasks autonomously while respecting deadlines.
