Operational assistant M/F

Our client, a European institution, is looking for an Operational assistant who speaks English fluently and who has a good command in French. This is a temporary contract.

Accountabilities :

• Perform eligibility controls and sample checks on allocation requests, with the help of available IT tools
• Summarise the results of eligibility controls and communicate them efficiently to the responsible team members
• Upload allocations in a timely manner and issue Allocation Letters
• Perform allocation-related monitoring activities including i.a. checking compliance of financial intermediaries with certain contractual provisions

- General administrative support:

• Format and send Side letters, Allocation Letters, End of Allocation Reports and other relevant documents
• Handle filing of the documentation related to the Unit's activities; ensure that all relevant documents are archived in GED/Knowledge Center in a timely manner and respect the naming convention (i.a. Side letters, Allocation Letters, End of Allocation Reports, sample check results, relevant emails)
• Keep databases up to date where requested
• Together with the other Assistants, manage the Unit's shared mailbox
• Contribute to the improvement of the allocation processes by helping develop best practices applicable throughout the Central Allocation Team

- Teamwork:

• Cooperate with the other members of the Unit in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives
• When appropriate, provide support on the job to new colleagues on Bank's procedures and processes
• Contribute to a good working atmosphere in the team
• Replace other Administrative Assistants if requested to do so

Qualifications:

• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration), or secondary level education with equally qualified experience in a relevant field
• At least 5 years of relevant professional experience
• Excellent knowledge of standard MS Office Tools (Word, Excel, Power Point)
• Excellent knowledge of written and spoken English and/or a good command of French. Knowledge of any other European language would be an advantage.