Fund Invoicing & billing officer (Fixed-term contract - 6 months)
Published on 21/06/2024
Bank Pictet & Cie (Europe) AG, succursale de Luxembourg
Pictet is an investment-led service company, offering wealth management, asset management and related services.
We are an independent investment partnership known for our long-term mindset, responsible approach to business and entrepreneurial spirit. These principles have defined us since 1805. For our clients, colleagues, and wider society, we always aim to do the right thing and honour our commitment to enduring quality.
With more than CHF 686 billion in assets under management or custody as of December 31st 2023, Pictet is today one of the leading Europe-based independent wealth and asset managers.
The Group is headquartered in Geneva, where its activities began, and employs more than 5000 employees. With 30 offices, it is also present in Amsterdam, Basel, Barcelona, Brussels, Dubai, Frankfurt, Hong Kong, Lausanne, London, Luxembourg, Madrid, Milan, Monaco, Montreal, Munich, Nassau, Osaka, Paris, Rome, Shanghai, Singapore, Stuttgart, Taipei, Tel-Aviv, Tokyo, Turin, Verona, Shanghai, New York and Zurich.
Your team
The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.
FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.
Technology & Operations design and integrate software applications ranging from portfolio management systems, trading platforms to banking and corporate solutions. The division is responsible for some of the Group’s key innovations while sustaining business operations and developing custodian and funds administration services.
We are looking for a dynamic candidate to join the Invoicing, Billing & Payments team.
Your role
You will ensure proper operational set up to perform this activity as expected by clients and management. This will include making sure organization and processes are efficient, tools are adequate and controls are in place. Acting as a point of contact for ad hoc queries of a pool of mainstream funds clients and front business lines, handling fund suppliers invoices, fund fees payments and monitoring fees budgets implemented by the funds. You will manage the funds fees payments database. You will also be involved in the preparation of fund tax declarations such as VAT, Lux & BE Subscription Tax, tantièmes.
You will guarantee service levels and consistently thrive to exceed client’s needs and expectations.
Responsibilities:
- Process Fund Suppliers invoices and funds fees payments in a timely manner according to fees calendars and invoice handling deadlines
- Monitor fund fees budgets and manage fees payments database
- Handle client queries relating to fees & payments, liaise with internal and external stakeholders involved in the invoice payment process
- Contribute to the maintenance of procedures and controls as well as the evolution of fees and payments tools to ensure transparency and risk monitoring
- Stay abreast of all internal policies and compliance to legal and regulatory requirements
- Proceed to tax declarations in compliance with the laws and in a timely manner
Your profile
Educational background and employment experience:
- Experience in funds accounting/ funds fees payments
- Good knowledge of financial products and their valuation
- Broad vision of fund administration
Specific knowledge:
- Knowledge of foreign currency hedging and asset pooling techniques is a plus
- Experience in funds accounting on Multifonds is a plus
- Fund fees payment experience
Language knowledge:
- Professional command of English and French
Personal qualities:
- Rigorous, organised and good analytical skills
- Adaptability - Can-do attitude, client centric mindset
- Sense of initiative and willing to learn
- Good communication and problem solving
- A team player who is approachable and flexible
Note
We will not accept any CVs from agencies.
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
Flexible and modern ways of working
As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.
Diversity & Inclusion
Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.
