Digital Mailroom & Administrative Trainee
Published on 12/11/2024
Alter Domus Luxembourg S.à.r.l.
Digital Mailroom & Administrative Trainee
ABOUT US
We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.
With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.
JOB DESCRIPTION:
In the context of a migration towards a new Document Management System, the Digital Mailroom & Administrative Trainee will assist in preparing electronic and physical documents from different channels, in order to trig adequate subsequent business processes. He respects strict deadlines and delivers high quality results. He is also in charge of filings to Administration. He prepares and sends filings respecting our internal processes, ensuring Alter Domus clients expectations are met while respecting the law.
Your future responsibilities:
- Collect, prepare, scan, index and archive multi-channel documents;
- Identify documents criticality and apply adequate priorities;
- Prepare documents for machine learning based processes;
- Process internal customer’s requests according to priority;
- Prepare legal filings based on companies’ decisions, ensuring that the law is respected, interface between the Administration and internal staff expectations;
- Ensure timely and proper filing of Corporate Tax and VAT returns;
- Communication with internal teams for gathering information, analysing requests ensuring internal processes are respected;
Your Profile:
What we’ll look for on your CV:
- You are currently enrolled In an Educational Institution and you will be able to provide an Internship agreement for the duration for your traineeship
- Good oral and written communication skills;
- You have a good understanding in French and English;
- Administrative skills including MS Office, documents processing and archiving are well appreciated;
- You are well organised, methodical and pay attention to detail;
- You have a strong team spirit and understand priorities as a team;
- You are both rigorous and flexible.
WHAT WE OFFER:
We are committed to supporting your development, advancing your career, and providing benefits that matter to you.
Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.
Our global benefits also include:
- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, birthday leave
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location
Equity in every sense of the word
We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.
We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.
We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.
