Administrative Assistant and Office Manager (M/F)
Published on 13/08/2025
SOFITEX TALENT RECRUITMENT
À propos de nous
Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
Mission
For one of your clients, a financial institution located in Luxembourg city, Sofitex Talent is currently looking for an
Administrative Assistant & Office Manager (M/F)
Duties and responsibilities:
Executive Assistant Tasks
Coordinate and manage calendars for the management team
Prepare agendas, presentations, and materials for meetings
Take and distribute meeting minutes as needed
Assist with travel bookings, expense management and internal event coordination
Administrative Support
Assist with general administrative tasks such as filing, scanning, data entry, and document formatting
Greet visitors and ensure a welcoming environment
Support office supply inventory and ordering
Handle incoming/outgoing courier and postal services
Profil
Bachelor’s degree or equivalent
3-5 years of experience as Executive Assistant, Administrative Assistant or Office Manager.
Fluency in English and French
Strong project management and organizational skills with good knowledge of business administration.
Manage confidential information with the utmost discretion and integrity.
Proficiency in Google Workspace tools and collaboration tools (Slack, etc.).
Analytical Thinking, Problem Solving, Organizing and Prioritizing.
Attention to detail, effective communication, flexibility and agility.
Excellent communication, interpersonal and organizational skills.
Preparation and presentation skills for letter, presentations and reports.
Ability to work in a fast-paced international environment.
This is a great opportunity to start asap on an initial 3-month contract + extensions.
Salary: Depending on experience - 50-60K + meal vouchers
