Administrative Assistant – Art Industry (M/F/X)
Published on 13/12/2025
Manpower Luxembourg S.A.
Location: Luxembourg City
Contract Type: Permanent, 20hours/week
Languages: German & English (French is a plus)
We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.
Tasks:
Administrative and Contract Management :
Monitor sponsorship and audiovisual contracts
Archive and verify legal documents
Invoicing and Financial Follow-Up:
Prepare invoices and ensure payment control
Track budgets related to artistic projects
Organization and Logistics:
Arrange hotel bookings, transportation, and travel coordination
Handle unexpected situations and urgent requests
Partner Liaison
Communicate with sponsors, production agencies, media, and service providers
Reporting and Coordination
Update tracking tables and provide regular reports to the artist
Requirements
Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
Language skills: German and English required (French is a plus)
Personal qualities:
Discretion and strong sense of confidentiality
Organization, accuracy, and autonomy
Ability to manage urgent matters
Excellent communication skills
