Personal Assistant - International Law Firm
Published on 05/01/2026
Austin Bright
- Luxembourg (Canton), Luxembourg
- Legal
Are you looking for a new challenge in a dynamic, international, and people-focused working environment?
Our client, a prestigious international business law firm based in Luxembourg, is expanding its team and is looking for an experienced Personal Assistant to support one of its Partners.
The firm offers a modern, entrepreneurial culture, combining the strength of an international network with a close-knit, collaborative local team. The Luxembourg office advises clients active in Asset Management, Investment Funds, and Financial Institutions, providing high-quality, sector-focused legal services.
Your role
As a Personal Assistant, you will play a key role in supporting a Partner in the daily management of their activities, ensuring smooth operations and a high level of service to clients and internal stakeholders.
Your responsibilities will include:
- Managing the calendar, mailbox, and diary of a Partner
- Organising travel arrangements, accommodation, and meetings
- Coordinating and organising events and professional engagements (including registrations)
- Acting as a primary point of contact for clients and internal departments
- Maintaining and updating the client database
- Handling general secretarial and administrative tasks, including email and telephone correspondence
- Supporting project management activities
- Drafting correspondence, legal documents, presentations, and other materials
- Performing submissions with the Luxembourg Business Registers
- Ensuring strict confidentiality of all client and firm information
Your profile
- 5-8 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar role (mandatory)
- Previous experience within a Luxembourg law firm or a comparable professional services environment
- Excellent communication skills in English and French; German is considered an asset
- Degree in secretarial studies or an equivalent qualification
- Strong IT skills, particularly in Word, Excel, PowerPoint, and Outlook
- High level of discretion, trustworthiness, and organisational skills
- Proactive problem-solver with the flexibility to think creatively
- Strong team player, with the ability to work independently
- Excellent time management, multitasking, and prioritisation skills
- Ability to deliver high-quality work under tight deadlines
What's on offer
- Permanent contract
- Ongoing internal training and career development opportunities
- Modern offices in a central location with excellent public transport access
- Flexible remote working arrangements
- Opportunity to work within international and dynamic teams
- Multicultural and diverse working environment
- A firm with a strong reputation and sustained growth in Luxembourg
