Corporate Services - Operational Assistant (M/F)

À propos de nous

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

 Corporate Services - Operational Assistant (M/F)

Job Description: As Senior/Principal Operational Assistant you will provide day to day-to-day operational assistance in order to enable the Division to carry out its businesses in the most effective and efficient way. The responsibilities are:

•            Creating receipts each month & filing corresponding documents

•            Support with contract amendments, controlling of purchase orders and requisitions

•            Monitor payments and invoices, adapt created receipts with invoice value

•            Electronic and paper filing

•            Ensure the provision of office equipment and stationary supplies

•            Coordinate the administration of the team members On-Call Service

•            Procurement of material and/or equipment

•            Support creation and maintain information and data for CPS reporting activities

•            Minutes of briefings and other meetings

•            Management of agendas, meetings and division communications and general coordination.

Profil

Typical qualifications:

• Secondary level education, complemented with a 2-year certification in a relevant field ( secretarial studies, business administration);

Typical experience:

• At least 5 years’ experience in an administrative support role, including at least 3 years in an operational assistant position

Key technical/professional knowledge and skills:

• Strong organisational and administrative skills

• Experience in working with multicultural and international teams as well as with external service providers

• Knowledge of basic budget and receipts administration;

• Experience in operational cooperation with IT technicians

• Good knowledge of advanced functions in Microsoft Office

• Working knowledge of contract management, understanding of service levels, performance monitoring and administration of documents

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 4200€ and 4900€ gross per month, depending on experience.

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