Administrative Assistant FR-EN (M/F)

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an: General Secretariat - Administrative Assistant (M/F)

The Administrative Assistant will provide the full range of secretarial and administrative tasks in support of the day-to-day work for the Department.

Responsibilities

• Assist HoD & team
• Follow up of contractual documents for the Partnership agreements (non-paid consultancies)
• Compilation of information on CESEE Bank Lending Survey (under Matteo Ferrazzi’s supervision)
• Email management and taking minutes in meetings for EIBIS (Investment Survey) data access
• Administrative assistance on the set up of the remote interface Wallix
• Email management and keeping track for the Working Paper Series
• Allocation of requests related to Serapis Country allocations for ECON
• Support to data licence processing (under Robert Schmitz’s supervision)

Academic qualifications and professional skills

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
• At least 3 years of relevant professional experience;
• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);
• Excellent command of written and oral English and French. Good knowledge of another EU language would be an advantage.

Competencies

• Achievement drive: focus on performance, consistently aiming to improve, with the determination to meet both short and long-term goals.
• Change orientation: adapt flexibly to changing environments and approaches to achieve results.
• Collaboration: work well within teams and engage constructively with colleagues across the organisation, understanding and valuing different perspectives. Good team spirit with the other assistant of ECON.
• Organisational commitment: willing to commit to an organisation whose mission is to support Europe and is open to diversity, aligning your actions with the Bank’s values and promoting integrity in support of our mission and principles.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,700€ and 4,200€ gross per month, depending on experience.