Programme Assistant (M/F/D)
Published on 12/10/2024
Randstad
- Luxembourg Centre
- Reception / Administration / Office Management
Working time
Type of contract
Spoken languages
Professional experience
Are you looking to work in a European institution?
Look no further, we have the perfect opportunity for you, a position within the multicultural team where you will be providing support on the program management.
Programme Assistant(M/F/D)
Your mission :
- Prepare the forms and documents, manage external experts assisting, including communication with experts, creation of pools of experts, contracts, monitoring attendance in meetings and preparing statistics ;
- Process reimbursement claims and expert payments in collaboration with the financial and operational teams ;
- Disseminate information and support experts concerning administrative aspects, reimbursement, rules of procedure as well as questions related to the relevant IT platforms and business processes ;
- Provide support for scheduling and organising virtual and on-site meetings such as evaluations, project reviews, meetings of the JU’s Advisory Board, workshops, consultations etc. ;
- Monitor, answer, dispatch and follow up questions from experts draft and contribute to FAQ documents ;
- Participate in the organisation of conferences, workshops, experts meetings and similar events;
- Facilitate the exchange of experience and good practice; feed and manage IT tools related to various actions, including portals and websites ;
- Monitor relevant functional mailboxes for the R&I team and process emails;
- Support the team in horizontal tasks, such as aggregating contributions to joint documents, drafting reports, notes and minutes ;
- Execute any other tasks as deemed necessary in the interest of the service.
Your profile :
- Excellent knowledge of office IT tools (Excel, Word, PowerPoint) ;
- Experience with EU grants IT tools such as COMPASS, ECS/EMI, Ares is considered as an asset ;
- Experience in expert management, monitoring and reporting, ideally in the context of the European research programmes ;
- Knowledge and ideally professional experience with evaluation procedures for grants in an European context ;
- You are fluent in English (at least C1) ;
Salary :
- 25,61 € gross/hour
Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of age, sexual orientation, nationality, religious beliefs, gender, disability, etc.
Ready to take up this new challenge? Do not hesitate to apply for this vacancy. We look forward to meeting you!
