Operations - Administrative Assistant (H/F/X)
Published on 19/03/2025
Manpower Luxembourg S.A.
Client Description:
Manpower Luxembourg looking for a motivated and organized Administrative Assistant to support our client PIFA division. If you have a strong sense of responsibility, excellent organizational skills, and a passion for administration, this position is for you!
Job Description:
The Assistant provide administrative assistance alongside the current assistant in place to support the PIFA division as required:
• assisting with preparation, finalisation and distribution of documents, including letters, notes, NDA, briefing and ppt presentations;
• performing basic office tasks, such as filing, data entry, processing the emails and requests received;
• calendar management and organisation of internal and external meetings or events, including online meetings (sending invitations, attendance tracking, room booking, dispatching of relevant documents and material);
• responding appropriately to data/information requests from the AS Director, MC, VPs’ offices and other governing bodies;
• working in the organisation of the EPEC annual meeting (updating the EPEC Members contacts database, taking care of logistics, invitations, communication with members, EPEC website updates).
Candidate Profile:
• Secondary level education, complemented with, at least, a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
• A minimum of 3 years of relevant professional experience, including planning and organisation of events, proof-reading/editing (in English), website coordination/management and more general administrative duties;
• Good knowledge of the standard office tools (Word, PowerPoint);
• Good Excel skills (ability manage/manipulate data provided in pivot tables, etc.);
• Excellent knowledge of English is essential, good knowledge of French(*) and/or other EU languages would be an advantage.
• Strong sense of responsibility and initiative
• Very good organisational skills
• Rigorous and able to meet deadlines and priorities
• Able to draft routine correspondence and edit materials
• Good interpersonal skills
• Excellent team spirit
• Ability to work reliably and accurately under pressure
• Flexibility and availability
What Client Offers:
Start/End Dates: 17/03/2025 - 30/09/2025
Location: East Building
Manpower Luxembourg looking for a motivated and organized Administrative Assistant to support our client PIFA division. If you have a strong sense of responsibility, excellent organizational skills, and a passion for administration, this position is for you!
Job Description:
The Assistant provide administrative assistance alongside the current assistant in place to support the PIFA division as required:
• assisting with preparation, finalisation and distribution of documents, including letters, notes, NDA, briefing and ppt presentations;
• performing basic office tasks, such as filing, data entry, processing the emails and requests received;
• calendar management and organisation of internal and external meetings or events, including online meetings (sending invitations, attendance tracking, room booking, dispatching of relevant documents and material);
• responding appropriately to data/information requests from the AS Director, MC, VPs’ offices and other governing bodies;
• working in the organisation of the EPEC annual meeting (updating the EPEC Members contacts database, taking care of logistics, invitations, communication with members, EPEC website updates).
Candidate Profile:
• Secondary level education, complemented with, at least, a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
• A minimum of 3 years of relevant professional experience, including planning and organisation of events, proof-reading/editing (in English), website coordination/management and more general administrative duties;
• Good knowledge of the standard office tools (Word, PowerPoint);
• Good Excel skills (ability manage/manipulate data provided in pivot tables, etc.);
• Excellent knowledge of English is essential, good knowledge of French(*) and/or other EU languages would be an advantage.
• Strong sense of responsibility and initiative
• Very good organisational skills
• Rigorous and able to meet deadlines and priorities
• Able to draft routine correspondence and edit materials
• Good interpersonal skills
• Excellent team spirit
• Ability to work reliably and accurately under pressure
• Flexibility and availability
What Client Offers:
Start/End Dates: 17/03/2025 - 30/09/2025
Location: East Building
