3163 Personnel - Operational Assistant
Published on 01/12/2024
Manpower Luxembourg S.A.
Manpower is recruiting for one of its clients in Luxembourg, a European Institution:
Operational Assistant (M/W/X)
Purpose:
To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures).
Your tasks:
• Run the secretariat of all internal HR procedures handled by the Division, including
i. managing the Administrative Review mailbox (organizing it, maintaining it, following up on the emails received and assisting the legal experts in sending adequate replies),
ii. filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
iii. assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
• Prepare documents, take photocopies and handle various administrative requests in line with the Division's operational needs and in compliance with EIB's procedures.
• Maintain proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.
• Coordinate reporting process for the Division- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.
• Cooperate with the other assistants in the Directorate and provide back-up as necessary.
• Any other administrative tasks as needed.
Your profile:
Our client offers:
Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.
Operational Assistant (M/W/X)
Purpose:
To execute administrative and coordination duties in relation with the handling of internal HR procedures (administrative review procedures, Dignity at Work procedures and disciplinary procedures).
Your tasks:
• Run the secretariat of all internal HR procedures handled by the Division, including
i. managing the Administrative Review mailbox (organizing it, maintaining it, following up on the emails received and assisting the legal experts in sending adequate replies),
ii. filling in the tables tracking the various procedures and ensuring that they are kept up to date, and
iii. assisting the legal experts responsible for internal HR procedures with the preparation of the legal documents in relation to the procedures.
• Prepare documents, take photocopies and handle various administrative requests in line with the Division's operational needs and in compliance with EIB's procedures.
• Maintain proper record/documentation and data quality (e.g. preparation and filing of documents related to the HR internal procedures manually and electronically, maintenance of databases) subject to the highest degree of confidentiality.
• Coordinate reporting process for the Division- send reminders/requests to collect data, follow up on timely reception, centralize responses ensuring completeness of information.
• Cooperate with the other assistants in the Directorate and provide back-up as necessary.
• Any other administrative tasks as needed.
Your profile:
• Secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
• At least 3 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
• Ability to maintain and ensure respect of confidentiality is mandatory.
• Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
• Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
• At least 3 years relevant experience within a HR/legal administrative function handling confidential and legal matters.
• Ability to maintain and ensure respect of confidentiality is mandatory.
• Excellent knowledge of the Bank’s standard computer tools, particularly GED and MS Office tools (Word, Excel, Powerpoint).
• Excellent command of English and French. Knowledge of other European Union languages would be an advantage.
Our client offers:
- An international organization
- A dynamic working environment
Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality.
