Administrative Assistant
Published on 04/05/2026
Atlas Gobi Sarl
- Luxembourg-Ville
- Accounting / Controlling / Tax
- Reception / Administration / Office Management
- Between 2k and 3.5k € / month
Working time
Professional experience
Administrative Assistant to an investment management firm in a strategic build-up
Atlas Gobi is a Luxembourg-based investment management firm managing a portfolio in a strategic build-out phase. To support our growth, we are seeking a rigorous, self-driven Administrative Assistant to join our team.
The role is within a small team and an international investment environment. You will be the administrative and operational anchor of the office:
- General office management: correspondence, filing, archiving, visitor and call reception
- Diary, travel and meeting coordination for the investment team
- Preparation of meeting packs (investment committees, board meetings, AGMs)
- Administrative interface with external service providers (auditors, fund administrator, legal counsel, banks)
- Processing of expense reports, supplier invoices and first-level bookkeeping support
- Support on documentary compliance (KYC files, counterparty documentation, regulatory archiving)
- Office logistics coordination (supplies, IT, external providers)
Your profile
- Higher education (Bac+2/3 / bachelor's degree) in business administration, executive secretarial studies or similar
- 3 to 5 years of experience in a comparable role, ideally in financial services (private banking, asset management, funds, fiduciary)
- Strong command of MS Office (Word, Excel, PowerPoint, Outlook)
- Fluency in French and English is essential; German or Luxembourgish is a clear plus
- Discretion, sense of confidentiality, attention to detail and ability to manage multiple priorities in parallel
- Initiative and autonomy in an entrepreneurial environment
What we offer
- A meaningful role within a small, growing investment firm
- An intellectually stimulating environment with direct exposure to investment activities
- Freelance hourly rate or permanent part-time contract, based in Luxembourg City centre
- Competitive package in line with the Luxembourg market
How to apply
Please send your CV and cover letter as soon as possible. All applications will be handled in strict confidence.