Administrative Assistant for HSBC project

About the FHSE

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences.
People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty's research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.

The successful candidate will work in the Luxembourg team of the "Health Behaviour in School-aged Children - HBSC" network supervised by Dr. Carolina Catunda (www.hbsc.lu). The HBSC network is an international cooperation of researchers that collaborate on the cross-national survey of school-aged children (www.hbsc.org). HBSC collects survey data every four years on adolescents' health and well-being, social environments and health behaviours. The aim of the project is to understand young people's health in their social context. The data collected is analysed both at the national and international level.

The HBSC Luxembourg country team is part of the Centre for Childhood and Youth Research (CCY) within the Department of Social Sciences. The CCY comprises a multidisciplinary research team that examines the conditions and opportunity structures of growing up against the backdrop of social change and inequalities. It maintains strong links to other institutes and relevant organizations within and beyond the department both nationally and internationally.

Your role

• Work closely with the Principal Investigator and the other team members in assisting them in their daily tasks
• Organise and prepare meetings/events and arrange facilities in collaboration with internal and external services
• Draft and distribute the minutes of the meetings
• Arrange professional travel for the team members
• Keep track of purchase orders, invoices, and travel expenses
• Keep track of the annual budget
• Proofread and translate documents - reports, factsheets, flyers
• Maintain the website and other marketing material, if needed
• Contribute to recruitment process for new employees and/or students
• Organise Launch Events in cooperation with the Ministry of Health and Social Security/Health Direction and the Ministry of Education
• Provide general administrative support within the framework of the CCY if needed

Your profile

• Higher education in office management - Bac+2/+3
• A minimum of two years' secretarial experience
• Mastery of various IT tools and systems - MS Office, Canva, Webex/Teams, social networks
• Good organizational and planning skills, with strong attention to details
• The applicant must be fluent in French or German and have a very good command of English

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Part Time 20.0 Hours per Week
• Location: Belval Campus
• Internal Title: Administrative assistant
• Job Reference: UOL08169

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