Legal Directorate - Administrative Assistant (M/F) Expired

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :

Legal Directorate - Administrative Assistant (M/F) 

The Assistant will report to the Head of Division and will work with all Division members (lawyers and assistants), other Directorates and interface with external contacts to support the Division's operation.

Accountabilities

• Provide administrative support on all legal documentation in collaboration with the Division's lawyers, including: preparation of execution versions of contracts, processing of originals, follow-up with counterparts and other bank's operational directorates, notifications of signatures and document filing

• Edit and proofread all outgoing documents in terms of compliance with administrative procedures and ensure quality control of documents

• Carry out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings

• Prepare business trips and follow-up related expense-reports

• Prepare and follow-up purchase requests for consultancy and take care of administrative aspects in relation to in-house and external consultants

• Prepare draft correspondence on various topics for the Division, including notes, reports, and presentations

• Verify data to be inserted in contractual documents and coordinate with other Directorates to assist lawyers in the preparation of new contracts and other documents

• Make suggestions and contribute to improve key records management processes in the Division and the Department

Profil

Qualifications

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)

• At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage

• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage

• Excellent knowledge of English is required. The knowledge of Italian will be considered an advantage.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience.