Group Risk & Compliance - Administrative Assistant (M/F) Expired

À propos de nous

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :

Group Risk & Compliance - Administrative Assistant (M/F)

Your Responsibilities :

  Job Description: Provide secretarial and administrative assistance to the GFIN/T&L (Treasury & Liquidity Risk Division) and GFIN/DER (Derivatives Division) teams in order to contribute to the efficiency and performance of their overall activity.

S/he reports to the Group Financial Risk Director. Acting under the guidance of the Senior Executive Assistant, s/he maintains strong, positive working relationships with colleagues at all functional levels both within GR&C as well as broadly at Bank level.

The post requires discretion, confidentiality, flexibility, and the ability to prioritise and multi-task.

• Coordinate and perform a diverse set of administrative tasks for the GFIN/T&L and GFIN/DER teams including document control and distribution, filing, diary scheduling, organization of events, update of the shared calendars, GED management, update of distribution lists, preparation of documents for signature… • Cooperate with the other assistants and members of the department; when appropriate train new colleagues on Bank procedures and processes, contribute to a good working atmosphere within the team in order to facilitate the timely implementation of tasks and a smooth flow of information.

• Assist the teams with the preparation, approval, reporting and dispatch regarding Notes to MC (via Notes application), Board of Directors reports or presentations, Notes to File, presentations to the Audit Committee or the Risk Policy Committee and any other internal reporting documents.

• Follow-up of internal and external communication addressed to all GR&C staff and/or assistants, ensure the correct business correspondence procedure is applied.

• Organize and coordinate external guests and visits with Protocol (access to premises, booking of rooms, parking…) • Assist in the preparation of missions for conferences, trainings and meetings, taking care of travel arrangements and checking travel expenses for the team, preparing the required documentation and information as well as any relevant follow-up.

• When required, act as an operational back-up for GFIN/Dir Secretariat tasks as well as for GFIN/ALM and GFIN/RDP Secretariat tasks.

• More specifically for GFIN/DER:

o Organise division meetings, book rooms, organise dial-ins and send meeting invitations.

o Take care of the ISDA annual invoices.

o Monitor and check the ISDA Agreements, take care of archiving.

• More specifically for GFIN/T&L:

o Organise division and team unit meetings, book rooms, organise dial-ins and send meeting invitations.

o Assist and monitor the process of the Group ILAAP report (yearly).

o Assist in the BCL Liquidity Assessment Report and organisation of the annual meeting with BCL.

o Upload the monthly treasury reports.

Profil

Your Profile :

• Secondary-level education, complemented with a 2-year certification in a relevant field (e.g. Business Administration, Economics or Communications) or secondary level education with equally qualified experience in a relevant field.

• Minimum 3 years of relevant professional experience at senior support level, • Strong sense of responsibility and initiative and good organizational skills.

• Ability to work accurately under pressure, to meet deadlines and priorities, work with flexibility and availability • Familiarity with risk management activities as well as good understanding/overview of bank's global activity would be considered a distinct advantage.

• Excellent knowledge of standard office tools, particularly Word, Excel and PowerPoint • Knowledge of the Bank’s archiving and reporting tools in particular, Business Objects and GED would be considered a distinct advantage.

• Excellent knowledge of English. French is an advantage.

• A strong sense of discretion and confidentiality

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience.