Secretary (M/F/D)
Published on 04/01/2025
Randstad
- Luxembourg Centre
- Reception / Administration / Office Management
Working time
Type of contract
Spoken languages
Professional experience
Are you looking to work in a European institution?
Look no further, we have the perfect opportunity for you, a position within the multicultural team where you will be providing support on the program management.
Secretary (M/F/D)
Your mission:
- Provide general administrative and logistical support to the Head of Unit.
- Managing agenda, organizing & preparing meetings, processing, filing & archiving of documents
- Ensure proper classification and registration using relevant software.
- Organize and archive documents following e-Domec and ARES standards.
- Assisting the Director in tasks related to time management,
- Manage incoming emails and interact with internal/external stakeholders.
- Managing the production of meeting minutes, coordinating / collating contributions of the units within the Directorate to Directorate-wide documents and tasks (eg regular reporting & statistics)
Your profile:
- Excellent knowledge of office IT tools (Excel, Word, PowerPoint, Sharepoint);
- Experience with EU grants IT tools such as ARES, Sysper, MiPS
- Minimum education in secondary education
- Minimum 3 years experience in an administrative support function, ideally in a fast-paced work environment
- Experience in expert management, monitoring and reporting, ideally in the context of the European research programs.
- Knowledge and ideally professional experience with evaluation procedures for grants in a European context.
- You are fluent in English (at least B1); and in French (B1)
Salary:
- 20.66 € gross/hour
Ready to take up this new challenge? Do not hesitate to apply for this vacancy. We look forward to meeting you!
Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of age, sexual orientation, nationality, religious beliefs, gender, disability, etc.
