Working time
Type of contract
Spoken languages
Professional experience
Remote working
Are you a proactive and detail-oriented professional seeking an exciting challenge? Our client is looking for an Executive Assistant / Paralegal to join their dynamic team. If you have a background in legal support, fluency in French and English, and advanced organizational skills, we want to hear from you! Enjoy a supportive work environment, engaging tasks, and opportunities for personal and professional growth. Don't miss this chance to be part of a team that values open communication and fosters continuous learning. Apply now !
Description
Our client is seeking an Executive Assistant / Paralegal to aid their firm and contribute to its ongoing development. As a part of this role, your everyday responsibilities include:- Supporting the legal team with tasks such as handling KYC, preparing board minutes, managing contracts, organizing EGM, and more.
- Managing front-desk activities, including reception duties, answering telephone calls, handling correspondence, and overseeing meeting rooms.
- Offering general administrative assistance to the team, involving creating, typing, formatting, copying, storing, and archiving documents and files.
- Coordinating all office management tasks and interacting with suppliers to oversee office supplies, maintain office cleanliness and functionality, address IT issues, and report repairs.
- Participating in the invoicing procedures using the Avonca system, including preparing and sending invoices, documenting time, disbursements, and expenses.
- Engaging in marketing initiatives such as events, conferences, mailings, creation of marketing materials, and digital communications.
- Collaborating within a team and closely working with other team members to achieve common goals.
Profile
- Brings a minimum of 3 years of experience in a similar capacity, preferably within the legal field or a law office setting.
- Holds a bachelor's degree in executive secretarial studies or languages.
- Demonstrates fluency in both French and English, both written and verbal, with additional proficiency in German, Italian, and/or Luxembourgish being a plus.
- Possesses advanced proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
- Exhibits strong organizational skills, attention to detail, reliability, and a proactive approach.
- Shows flexibility, adaptability, and the ability to thrive in high-pressure situations.
- Is a team player with the capability to also work independently.
- Has excellent communication skills, a customer-centric mindset, and a strong focus on interpersonal interactions.
Offer
Our client offers you:- A supportive work environment that fosters open communication, feedback, and proactive approaches
- Engaging, varied, and motivating tasks to keep you challenged and inspired
- The chance to enhance both your personal and professional competencies through continuous growth opportunities and learning experiences.
