Receptionist / Office Assistant – Temporary Assignment
Published on 21/02/2026
LHH Luxembourg
We are looking for a Receptionist / Office Assistant on a temporary basis from mid-March until the end of September, with potential evolution depending on future needs.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
Key Responsibilities
- Front Desk & Reception
- Welcoming visitors and opening the office
- Handling incoming calls
- Managing the reception area on a daily basis
- Managing meeting rooms (booking, preparation, coordination)
- Organizing taxi bookings
- Administrative & Logistical Support
- Organizing travel arrangements and restaurant bookings
- Managing office supply orders (via Luxcaddy)
- Weekly catering orders (croissants, sandwiches, Thursday lunch for all employees)
- Monitoring stock levels (consumables, cleaning supplies, etc.)
- Coordinating with cleaning staff (office and company apartment)
- Managing the apartment used by traveling lawyers (checking occupancy, access, alarm system, ensuring cleaning after departures)
- Following up on Visa statements in coordination with the Accounting team in Amsterdam
- Sending and tracking invoices
- Following up on visa-related administrative matters
- Support & Coordination
- Close collaboration with the Accounting team based in Amsterdam
- Strong teamwork with the support team (mutual back-up is essential)
- Occasional support in internal event organization
Working Conditions
- Temporary contract: Mid-March to End of September
- Reception opening hours: 9:00 AM – 6:00 PM
- Mandatory presence: every morning and full day on Thursdays
- Part-time schedule may be considered
- Fluent French
- English is mandatory (strong professional level required)
- Good command of MS Office (Excel in particular)
- Previous experience in reception, office management, or corporate environment
- Discreet and professional
- Mature attitude
- Friendly and welcoming
- Strong team player
- Proactive mindset
- Able to handle feedback and situations professionally without taking things personally
- Strong service orientation and excellent professional posture
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
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