Senior Receptionist

Arendt Investor Services (AIS) is the investor services’ arm of Arendt. We help clients to efficiently run the operational side of their business, bringing peace of mind to investors. Equipped with the latest technology, our 300 experts provide clients with an integrated suite of fund and corporate services, delivered to the highest market standards.

Our services complement Arendt’s legal expertise and regulatory & consulting services. We are a Professional of the Financial Sector (PFS) supervised by the CSSF and ISO 22301 certified.

The experts at AIS and AManco provide clients with: Corporate Services, Fund Administration Services, Governance Services, Operational AML & Compliance Services, Tax Compliance Services, Depositary Services, as well as Third Party AIFM Services (provided by AManco S.A.).

Given the ongoing development of AIS, we are currently recruiting:

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Senior Receptionist

Your role:

The role of the receptionist is to ensure a professional welcoming reception experience while supporting daily front desk operations and administrative support to enhance the overall efficiency of the company. The tasks include:

• Welcome and handling of clients, visitors and suppliers;

• Supervision and preparation of meeting rooms;

• Managing and organizing in-house client meetings when required including breakfast, lunches, order taking and supervision of logistical preparation;

• Participation in the logistical organization of internal events (catering, training...);

• Management of internal and external calls;

• Mail reception : normal mail, special mail such as DHL, UPS and registered mail as well as mail distribution and electronic filing;

• Management of visitor parking in collaboration with Facility Management;

• Booking of Taxis ;

• Participation in the maintenance of the Business Center: update of the entries and exits of tenants, management of telephone calls and customer requests and update of the signage in this area;

• Various other administrative tasks.

Additional responsibilities:

• Manage a team of up to 2 HC (internal and external);

• Review existing processes and adapt if required;

• Implementation of a reception supply inventory and keep it up to date.

Your profile:

• Minimum 3 years of experience as a receptionist, ideally in high-end establishments, hotels or service companies;

• Diploma (BTS, Bac Pro, or similar) in hotel/tourism;

• Fluent in French and English (Luxembourgish and German are added values);

• Ability to multitask and manage time effectively;

• Excellent presentation, communication and interpersonal skills;

• Team player with strong organizational skills and attention to detail;

• Problem-solving mindset with a proactive attitude.

#AIS

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Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

#AIS