Legal administrative assistant M/F

Do you have experience as a legal assistant ? Apply !

Key Responsibilities

• Prepare, review, and finalize legal documents, notes, and presentations in compliance with established procedures and internal policies
• Support and monitor internal processes, including the preparation and circulation of legal contributions to decision-making documents, distribution of legal advice, and ensuring proper document handling and archiving (both electronic and physical)
• Perform a wide range of administrative and secretarial duties, including managing correspondence, document control and distribution, filing, and maintaining the Division's budget
• Coordinate and organise meetings, manage calendars, and ensure efficient scheduling for the Head of Division and team members
• Draft correspondence, reports, presentations, and briefing notes on a variety of topics
• Provide administrative support related to internal governance processes, including monitoring MC/BoD agendas, preparing supporting documentation (e.g. JU fiches), and ensuring timely submission for approval
• Manage purchase requests for consultancy services and handle related administrative processes with external providers
• Organise business trips and external events, including preparation and follow-up of expense reports
• Build and maintain effective working relationships across the Directorate and with key internal and external stakeholders

• Secondary education diploma complemented by a two-year certification in a relevant field (e.g. secretarial studies, business administration)
• Minimum of 3 years' relevant professional experience in a similar role; experience in a legal environment (law firm, in-house legal department, or similar) is considered a strong asset
• Strong command of standard IT and office tools (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; familiarity with electronic document management systems, archiving tools, and reporting systems is an advantage
• Excellent command of English (written and spoken) is required

• Accountability: Takes ownership of tasks and delivers on commitments reliably
• Collaboration: Works effectively with others, fostering strong partnerships and demonstrating flexible and clear communication
• Innovation: Proactively seeks and suggests improvements to enhance efficiency and effectiveness
• Results orientation: Delivers high-quality outcomes under pressure, with strong prioritisation skills and attention to detail
• Trust and integrity: Builds credibility through professionalism, honesty, and ethical conduct