Legal Personal Assistant
Published on 31/10/2024
AXIS Group
- Luxembourg-Ville
- Reception / Administration / Office Management
- Between 5.5k and 6.5k € / month
Working time
Type of contract
Spoken languages
Professional experience
Remote working
You will be responsible for overseeing the schedule, email correspondence, and agenda of a Partner at the firm. Your tasks will include managing travel arrangements, accommodations, and scheduling meetings. You will be in charge of coordinating and planning various events and commitments, including...
Description
- You will be responsible for overseeing the schedule, email correspondence, and agenda of a Partner at the firm.
- Your tasks will include managing travel arrangements, accommodations, and scheduling meetings.
- You will be in charge of coordinating and planning various events and commitments, including handling registrations.
- Acting as the main contact person for clients and internal departments, you will ensure seamless communication.
- Updating and maintaining the client database will also be part of your duties.
- General secretarial and administrative tasks like responding to emails and phone calls will be within your purview.
- You will participate in project management initiatives as required.
- Upholding the confidentiality of both client and firm-related information is essential.
- Drafting various documentation ranging from correspondence to legal paperwork and presentations will be part of your responsibilities.
- Submitting necessary documents to the Luxembourg Business Registers is also a task you will be handling.
Profile
- You must have 5-8 years of experience in roles like Administrative Assistant, Executive Assistant, or Personal Assistant. You should have previous work experience in a Luxembourg law firm or a similar setting.
- You need exceptional communication skills in both French and English, with knowledge of German being a plus.
- A secretarial degree or equivalent qualification is required.
- Proficiency in Word, Excel, PowerPoint, and Outlook is essential.
- Trustworthiness, discretion, organizational skills, and the ability to maintain confidentiality are crucial.
- You should have quick problem-solving abilities and be flexible in your approach.
- Teamwork is important, but you also need the capability to work independently.
- Effective multitasking and prioritization skills are necessary.
- Excellent time management skills are required to deliver high-quality work within strict deadlines.
Offer
- Your role involves working with our client on an ongoing basis
- You will participate in internal training sessions and be exposed to career advancement opportunities
- You will have the opportunity to work in a conveniently situated office with great access to public transportation
- You will be employed by a renowned company that has experienced significant growth in the past nine years
- You'll have the option for remote work depending on your needs
- You will collaborate with teams from different countries, ensuring a vibrant and diverse working atmosphere
